Keeping Records a Kazakhstani Accountant Will Accept
Six fields per transaction, one monthly export, and the three things accountants ask for that nobody has.
Aidana Serikova · ·2 min
Accountants here ask the same questions about crypto every time. These records answer all of them.
The six fields
Date and time. What moved, and how much. The rate in tenge at that moment. The fee. The counterparty or destination. A reference.
Per transaction, recorded at the time. Everything else is derived from these.
The first thing they ask for that nobody has
The rate at the moment of each transaction, in tenge, from a consistent source. Most people have the amounts and not the rates.
Reconstructing historical rates is possible and tedious, and the result is always slightly disputable.
The second: fees
Network fees and venue fees are costs. They are deducted rather than invoiced, which is why they disappear from records kept casually.
A venue statement that lists them separately solves this permanently.
The third: the link between legs
A purchase, a transfer and a sale are three records of one story. Without references connecting them, each is an orphan.
Use the venue reference and keep the chain.
The monthly habit
Export the statement, save it with a consistent filename, file it with the month’s other records. Ten minutes.
A year of this is a complete file. A year without it is a reconstruction project.
What a statement must contain
Your name, the venue’s name, the period, and a line per transaction with amounts, rates and fees. Collect & Exchange issues this rather than a screenshot, which is the whole difference.
A screenshot is not a record. Accountants say so politely and mean it firmly.
What to keep and for how long
Statements, your own log, and bank records showing the money arriving or leaving. Keep them for as long as your accountant tells you, which is longer than you expect.
The setup that makes this nearly automatic
One venue rather than four. Local settlement so the bank side matches. And a monthly export.
A venue that handles the fiat leg itself produces one statement covering the whole chain, and an exchange that quotes the tenge rate directly records the rate in the currency your accountant works in rather than leaving a second conversion to be reconstructed.